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Custom Software RFP Checklist

Hiring a development partner is a significant decision. This checklist helps you prepare a complete RFP that attracts qualified vendors and ensures you get accurate quotes.

How to read this checklist

Difficulty

Beginner means it is a straightforward item, usually standard setup or basic implementation. Intermediate needs more planning or integration work. Advanced is more complex or higher risk.

Priority

High Priority means it should be handled before launch. Medium is important but can follow the launch-critical work. Items without a priority badge are standard enhancements.

Checklist progress was updated

We changed how checklist progress is saved so each item can be tracked correctly. Please review and re-check any items you had already completed.

Progress

Company Background

  • beginner High Priority
  • beginner High Priority
  • beginner High Priority
  • intermediate Medium

Project Scope

  • beginner High Priority
  • beginner High Priority
  • intermediate High Priority
  • intermediate Medium
  • intermediate Medium

Technical Requirements

  • beginner High Priority
  • beginner Medium
  • advanced High Priority
  • intermediate Medium
  • beginner

Project Constraints

  • beginner High Priority
  • beginner High Priority
  • beginner Medium
  • intermediate Medium

Vendor Evaluation

  • beginner High Priority
  • beginner High Priority
  • beginner Medium
  • intermediate Medium
  • advanced High Priority